Thank You to all our Exhibitors!
The 2026 California Statewide Homeless Education Conference (CALHEC) is very grateful for the presence and support of our exhibitors. Without you, CALHEC simply would not be possible. We are extremely dedicated to your experience! Conference attendees are encouraged to visit you in the Exhibit Area and to download the CALHEC 2026 Mobile App.
We are thrilled to share that we are expecting more than 500 professionals to be in attendance. As you prepare for the conference, here are some important things to know to ensure you have a successful show. Read on!
As a reminder, most everything can be done directly from your Company portal. Please access your Company portal to finalize your participation. If you need help accessing your Company portal, please refer to the Know Before You Go email or reach out to education@cahomelesseducation.com.
Registration & Exhibits Floorplan
Registration and Exhibits will be in the Town & Country Foyer. If you have not yet registered your booth personnel, please do so before the meeting. It will save you and your team time! To register your booth personnel, click on the REGISTRATION folder in your Company portal. Additional passes can be purchased at the early bird rate of $615.
Below is a floorplan – please note your booth number and placement. All booths are in high traffic areas as they are located next to the Main General Session room (Town & Country A/B and our largest breakout rooms, Town & Country C & D). You will get heavy foot traffic as our attendees’ flow from the breakout rooms back to the main session room over the next few days. All food functions, except for Thursday’s luncheon and reception, will be in the Town & Country foyer. Refreshment stations will be strategically centered near booths so that Exhibitors can use breaks to initiate casual conversations.
Onsite Conference Registration Desk Hours:
| Wednesday, March 18 | 5:00 pm - 7:00 pm |
| Thursday, March 19 | 7:00 am - 5:00 pm |
| Friday, March 20 | 7:00 am - 1:00 pm |
Booths and Floorplan:
| Company | Booth Number |
| Valdez Educational Services | 1 |
| Plugin House | 2 |
| Blue Shield of California Promise Health Plan | 4 |
| California Department of Education | 5 |
| CalKIDS | 7 |
| Ask The Expert | 10 |
| HopSkipDrive | 12 |
EXHIBIT FLOORPLAN
What's Included?
As a reminder, each tabletop exhibit package includes:
- (1) 6-foot skirted table
- (2) chairs
- (1) wastebasket
- (2) full conference registrations*
- Enhanced Exhibitor Listing in our Mobile App (Virtual Booth)
- Inclusion in Passport to Prizes
*Additional Exhibitor Conference passes may be purchased separately at the Early Bird rate. Use the link in your Company Portal to register.
Exhibitor Guidelines: Exhibitors must represent products and services that support homeless education. Exhibitors may not permit any other party to exhibit in their space, showcase goods or services other than those manufactured or distributed by the contracting exhibitor, or permit the solicitation of business by other parties within their booth space.
Exhibitor Qualifications: CALHEC, in its sole discretion, determines whether a prospective exhibitor is eligible to participate in the Event. Eligibility is generally limited to organizations who supply products, services, tools, equipment, and resources to better support homeless education and the children and youth that they serve. CALHEC reserves the right to restrict or remove any exhibit which CALHEC, in its sole discretion, believes is objectionable or inappropriate. CALHEC reserves the right at any time to refuse the rental of exhibit space to any company whose display of goods or services is not, in the opinion of show management, compatible with the general character and objectives of the exhibition, or to remove or change exhibits it finds offensive.
Exhibitor Schedule
Exhibitor Move-in: Wednesday, March 18 from 4:00 – 5:00 PM
Exhibitor Move-Out: Friday, March 20, 11:45 AM – 1:00 PM (All exhibits should be packed up by 1:00 pm on Friday)
Exhibit Hours
You are welcome to staff your exhibit tables during our full conference hours each day, but we expect the busiest times to be Wednesday night during Registration, and during the breakfast and AM/PM breaks each day. These functions will be in the Town & Country Foyer and will provide high traffic for your booth. Registration opens at 5:00 pm on Wednesday evening in the Town & Country Foyer, so we encourage you to have your tabletop exhibit ready to go before the crowds arrive.
The Welcome Reception and Lunches will be outdoors, not in the foyer. A full list of networking functions is listed below.
| Wednesday, March 18 | Thursday, March 19 | Friday, March 20 |
| Registration: 5:00 pm - 7:00 pm | Registration: 7:00 am - 5:00 pm | Registration: 7:00 am - Noon |
| Breakfast: 8:00 am – 9:00 am | Breakfast: 7:00 am – 8:15 am | |
| AM Break: 10:30 am – 11:00 am | AM Break: 9:45 am – 10:15 am | |
| Lunch: 12:15 pm – 1:45 pm | Break: 11:30 am – 11:45 am | |
| PM Break: 3:00 pm – 3:30 pm | Grab & Go Lunch: 1:00 pm – 2:30 pm | |
| Welcome Reception: 5:30 pm – 7:00 pm |
Loading/Unloading Exhibit Materials
If you are driving to the hotel, you can pull your vehicle up to the doors that lead to the Town & Country Foyer for offloading/loading of event materials. Refer to this hotel map showing the exhibitor unloading area.
Shipping Materials – Red Trolley Package Service
If you prefer to ship materials directly to the hotel, the earliest date that materials can arrive at the hotel is Friday, March 13.
For Shipping to the Hotel, be sure to address your packages as follows:
Guest Name*/CALHEC 2026 (this needs to be the guest picking up the package)
C/O Town and Country Resort
500 Hotel Circle North
San Diego CA 92108
Attn: Package Room/Purchasing – HOLD For EXHIBITOR NAME
Number of packages in shipment: (ex: Box 1 of 3, etc…)
*Packages must have the name of the person retrieving the package, your company name, and Conference name.
The hotel cannot allocate the box to anyone other than the recipient or the group, so the more information on the box, the better!
Hotel Package Delivery/Pick-up:
The Hotel’s Red Trolley Package Service is available to deliver and pick-up your inbound deliveries/outbound shipments between the hours of 7am – 7pm; you can request delivery and pick-up your inbound/outbound shipments here. Be sure to have your tracking numbers available so that the hotel staff can easily locate your packages. You will be required to sign off on your packages, and the following handling fees will apply.
Hotel Package & Delivery Fees for all incoming/outbound shipments. Package Handling Fees are as follows:
| Boxes & Tubes 0-10 lbs | $8 |
| Boxes & Tubes 11-20 lbs | $20 |
| Boxes & Tubes 21-50 lbs | $25 |
| Boxes & Tubes 50+ lbs | $110 |
| Letters & Envelopes | $8 |
| Plastic Cases/Luggage/Golf Clubs | $70 |
| Pallets | $275 |
| Crates (larger than 48" x 40") | $325 |
Storage Fee: The first 3-days of storage is Complimentary with a charge of $30.00 per day thereafter up to a maximum of 14 days.
Outbound Shipments:
Please have all boxes packed, sealed, and ready to ship with return address labels affixed to each box, and request a pick-up from their Red Trolley Package Service, so they can bring this to their Package room, awaiting pick-up from your preferred carrier. The package fees above will apply. ***IMPORTANT: If shipping via UPS or FedEx, please schedule your own FedEx/UPS pick up with the carrier of your choice for timely return shipments – otherwise they will be subject to pick-up by the carriers as they have availability/space on their trucks. We can also provide you with a list of the closest FedEx and UPS Store locations in the area, if you prefer to bring your packages there upon your departure to avoid additional hotel package handling fees.
Passport to Prizes!
CALHEC will help drive additional traffic to your booth throughout the conference.
Here’s how: Each attendee will receive a passport book at registration which includes the participating exhibitor names and exhibit booth numbers, and we'll provide each exhibiting company with a stamp. Attendees must visit and obtain a stamp from ALL exhibitors listed in their passport book. Once all stamps have been collected, passport books can be deposited into a drop-box located at the CALHEC registration desk. Passport books turned in by 10:15am on Friday, March 20, will be eligible to win one of our amazing prizes – such as an iPad, Apple Watch, AirPods, or one of the amazing Super Door Prizes donated by our Exhibitors.
The drawings will be held on Friday, March 20 during the 11:30 – 11:45 am break. Attendees must be present to win.
If you plan to contribute a prize, please notify Laura Howe at education@cahomelesseducation.com.
Mobile App & Virtual Booth
This year, we are using an online platform called ShoApp to help coordinate the show. You can download the ShoApp mobile app to your mobile device or access a web-based version from your desktop or laptop. Follow the instructions below to access the app.
By downloading the app, you'll be able to:
- View the event agenda and plan your personal schedule
- Download event handouts and presentations
- Share business cards with others
- Direct message exhibitors or attendees
- Receive important real-time communications from our Conference team
- Rate the sessions you attend and receive a Certificate of Attendance
Special Exhibitor-Only Features
As an Exhibitor, you have access to “Event Stats.” In the App, the Event Stats tab gives you insight into how attendees are interacting with your virtual booth. You can the view the number of visitors, see how many times your marketing materials are downloaded, and view a detailed report of all virtual booth visitors.
In order to view these stats, you must set up your Virtual Booth from your Company portal. Click the VIRTUAL BOOTH folder in your Company Portal. Your Virtual Booth is an opportunity to share digital collateral with the CALHEC audience. You may design your Virtual Booth with your custom cover image/video, background images, and highlight an advertisement or graphic in the top corner of your booth to grab the attention of our attendees. Use the handy “Preview Your Virtual Booth" link to review your design. Attendees will be able to chat and send messages to those associated with the booth. Marketing materials can be updated in the MARKETING MATERIALS folder. These can include anything from advertisements to one-page information documents.
Download our Conference Mobile App:
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Apple App Store (iPhone/iPad) |
Google Play Store (Android Devices) |
Desktop Version |
Android/Apple - Mobile App Download Instructions
1. Click the icon above to download on your mobile device’s app store or to access the desktop version on your laptop/desktop computer.
2. Download ShoApp through the App Store relative to your mobile device manufacturer.
3. Open the application after downloading.
4. Enter the email address you used to register for the conference. Select Continue.
5. Select the "California Statewide Homeless Education Conference” from the Events list.
6. Select either your email address or mobile phone to receive your one-time Login Code and click on the Send Code button.
7. Check your email inbox for an email titled, “Your ShoApp Login Code” if you selected email or copy the 6-digit Login Code from your messages.
8. Navigate back to ShoApp and enter the 6-digit Login Code to gain access to the event. Select OK.
9. You are now logged into ShoApp. Enjoy!
Note: If you did not receive the login code, select Resend on the Enter Login Code page. If you still don't receive it, stop by the CALHEC Registration desk so we can verify the email address that your login code is being sent to.
Web-Based Platform
- Click Here to enter the web-based version of our mobile app (ShoApp Desktop App).
- Enter the email address you used to register for the conference.
- Select either your email or mobile phone and click 'Send Code' to receive your secure 6-digit code
- Enter the code to gain access to the event.
Note: The Virtual Platform is best supported in Google Chrome. If you are using an older browser like Internet Explorer, please upgrade to Google Chrome, the latest version of Firefox, or Microsoft Edge.
Update Attendee Profile
- After logging in, select your initials in the top right corner of the virtual platform.
- Select “Profile” to add a photo to your profile and edit other contact information.
- Select “Preferences” to activate the chat feature and agree to the Platform Consent
- Select “Update Preferences” or “done” at the bottom of the page to save changes.
Need Help?
Meet the Conference Event Team: Heather Sampson and Laura Howe will be roaming the conference floor to assist you.
Here is a picture of us, so you know who to look for!
Heather Laura
Can’t leave your booth and do not see anyone? Call or text 603-921-4918 or email: education@cahomelesseducation.com to deploy help to your booth.
We want you to be successful and hope that you enjoy the 2026 CA Statewide Homeless Education Conference!
It’s our pleasure to bring this event to you.