Thank You to all our Exhibitors!
The 2025 California Statewide Homeless Education Conference (CALHEC) is very grateful for the presence and support of our exhibitors. Without you, CALHEC simply would not be possible. We are extremely dedicated to your experience! Conference attendees are encouraged to visit you in the Exhibit Area and to download the CALHEC 2025 Mobile App.
We are thrilled to share that we are expecting more than 650 professionals to be in attendance. As you prepare for the conference, here are some important things to know to ensure you have a successful show. Read on!
As a reminder, most everything can be done directly from your Company portal. Please access your Company portal to finalize your participation. If you need help accessing your Company portal, please refer to the Know Before You Go email or reach out to education@cahomelesseducation.com.
Registration & Exhibits Floorplan
Registration and Exhibits will be in the Town & Country Foyer. If you have not yet registered your booth personnel, please do so before the meeting. It will save you and your team time! To register your booth personnel, click on the REGISTRATION folder in your Company portal. Additional passes can be purchased at the early bird rate of $595.
Below is a floorplan – please note your booth number and placement. All booths are in high traffic areas as they are located next to the Main General Session room (Town & Country A/B and our largest breakout rooms, Town & Country C & D). You will get heavy foot traffic as our attendees’ flow from the breakout rooms back to the main session room over the next few days. All food functions, except for Thursday’s luncheon, will be in the Town & Country foyer. Refreshment stations will be strategically centered near booths so that Exhibitors can use breaks to initiate casual conversations.
Onsite Conference Registration Desk Hours:
| Wednesday, May 7 | 5:00 pm - 7:30 pm |
| Thursday, May 8 | 7:00 am - 5:00 pm |
| Friday, May 9 | 7:00 am - 1:00 pm |
Booths and Floorplan:
| Company | Booth Number |
| Valdez Educational Services | 1 |
| CalKIDS | 2 |
| Tutor Me Education | 3 |
| ELD APPAREL, LLC | 4 |
| The Discovery Source | 6 |
| Bark Technologies | 7 |
| The California Homeless Youth Project | 9 |
| Ask The Expert | 10 |
| McKinney-Vento.org | 12 |
EXHIBIT FLOORPLAN
What's Included?
As a reminder, each tabletop exhibit package includes:
- (1) 6-foot skirted table
- (2) chairs
- (1) wastebasket
- (2) full conference registrations*
- Enhanced Exhibitor Listing in our Mobile App (Virtual Booth)
- Inclusion in Passport to Prizes
*Additional Exhibitor Conference passes may be purchased separately at the Early Bird rate. Use the link in your Company Portal to register.
Exhibitor Guidelines: Exhibitors must represent products and services that support homeless education. Exhibitors may not permit any other party to exhibit in their space, showcase goods or services other than those manufactured or distributed by the contracting exhibitor, or permit the solicitation of business by other parties within their booth space.
Exhibitor Qualifications: CALHEC, in its sole discretion, determines whether a prospective exhibitor is eligible to participate in the Event. Eligibility is generally limited to organizations who supply products, services, tools, equipment, and resources to better support homeless education and the children and youth that they serve. CALHEC reserves the right to restrict or remove any exhibit which CALHEC, in its sole discretion, believes is objectionable or inappropriate. CALHEC reserves the right at any time to refuse the rental of exhibit space to any company whose display of goods or services is not, in the opinion of show management, compatible with the general character and objectives of the exhibition, or to remove or change exhibits it finds offensive.
Exhibitor Schedule
Exhibitor Move-in: Wednesday, May 7 from 1:00 – 5:00 PM
Exhibitor Move-Out: Friday, May 9, 11:45 AM – 1:00 PM (All exhibits should be packed up by 1:00 pm on Friday)
Exhibit Hours
You are welcome to staff your exhibit tables during our full conference hours each day, but we expect the busiest times to be Wednesday night during Registration, and during the breakfast and AM/PM breaks each day. These functions will be in the Town & Country Foyer and will provide high traffic for your booth. Registration opens at 5:00 pm on Wednesday evening in the Town & Country Foyer, so we encourage you to have your tabletop exhibit ready to go before the crowds arrive. We also welcome you to join us for the Welcome Reception on the Flamingo and Lapper Lawns, from 6:00 pm – 7:30 pm.
The Welcome Reception and Lunches will be outdoors, not in the foyer. A full list of networking functions is listed below.
| Wednesday, May 7 | Thursday, May 8 | Friday, May 9 |
| Registration: 5:00 pm - 7:00 pm | Registration: 7:00 am - 5:00 pm | Registration: 7:00 am - Noon |
| Welcome Reception: 6:00 pm – 7:30 pm | Breakfast: 8:00 am – 9:00 am | Breakfast: 7:00 am – 8:15 am |
| AM Break: 10:30 am – 11:00 am | AM Break: 9:45 am – 10:15 am | |
| Lunch: 12:15 pm – 1:45 pm | Break: 11:30 am – 11:45 am | |
| PM Break: 3:00 pm – 3:30 pm | Grab & Go Lunch: 1:00 pm – 2:30 pm |
Loading/Unloading Exhibit Materials
If you are driving to the hotel, you can pull your vehicle up to the doors that lead to the Town & Country Foyer for offloading/loading of event materials. Refer to this hotel map showing the exhibitor unloading area.
Shipping Materials – Red Trolley Package Service
If you prefer to ship materials directly to the hotel, the earliest date that materials can arrive at the hotel is Friday, May 2.
For Shipping to the Hotel, be sure to address your packages as follows:
Guest Name*/CALHEC 2025 (this needs to be the guest picking up the package)
C/O Town and Country Resort
500 Hotel Circle North
San Diego CA 92108
Attn: Package Room/Purchasing – HOLD For EXHIBITOR NAME
Number of packages in shipment: (ex: Box 1 of 3, etc…)
*Packages must have the name of the person retrieving the package, your company name, and Conference name.
The hotel cannot allocate the box to anyone other than the recipient or the group, so the more information on the box, the better!
Hotel Package Delivery/Pick-up:
The Hotel’s Red Trolley Package Service is available to deliver and pick-up your inbound deliveries/outbound shipments between the hours of 7am – 7pm; you can request delivery and pick-up your inbound/outbound shipments here. Be sure to have your tracking numbers available so that the hotel staff can easily locate your packages. You will be required to sign off on your packages, and the following handling fees will apply.
Hotel Package & Delivery Fees for all incoming/outbound shipments. Package Handling Fees are as follows:
| Boxes & Tubes 0-10 lbs | $8 |
| Boxes & Tubes 11-20 lbs | $20 |
| Boxes & Tubes 21-50 lbs | $25 |
| Boxes & Tubes 50+ lbs | $110 |
| Letters & Envelopes | $8 |
| Plastic Cases/Luggage/Golf Clubs | $70 |
| Pallets | $275 |
| Crates (larger than 48" x 40") | $325 |
Storage Fee: The first 3-days of storage is Complimentary with a charge of $30.00 per day thereafter up to a maximum of 14 days.
Outbound Shipments:
Please have all boxes packed, sealed, and ready to ship with return address labels affixed to each box, and request a pick-up from their Red Trolley Package Service, so they can bring this to their Package room, awaiting pick-up from your preferred carrier. The package fees above will apply. ***IMPORTANT: If shipping via UPS or FedEx, please schedule your own FedEx/UPS pick up with the carrier of your choice for timely return shipments – otherwise they will be subject to pick-up by the carriers as they have availability/space on their trucks. We can also provide you with a list of the closest FedEx and UPS Store locations in the area, if you prefer to bring your packages there upon your departure to avoid additional hotel package handling fees.
Passport to Prizes - New in 2025!
CALHEC will help drive additional traffic to your booth throughout the conference.
Here’s how: Each attendee will receive a passport book at registration which includes the participating exhibitor names and exhibit booth numbers, and we'll provide each exhibiting company with a stamp. Attendees must visit and obtain a stamp from ALL exhibitors listed in their passport book. Once all stamps have been collected, passport books can be deposited into a drop-box located at the CALHEC registration desk. Passport books turned in by 10:15am on Friday, May 9, will be eligible to win one of our amazing prizes – such as an iPad, Apple Watch, AirPods, or one of the amazing Super Door Prizes donated by our Exhibitors.
The drawings will be held on Friday, May 9 during the 11:30 – 11:45 am break. Attendees must be present to win. If you plan to contribute a prize, please notify Laura Howe at education@cahomelesseducation.com.
Mobile App & Virtual Booth
This year, we are using an online platform called ShoApp to help coordinate the show. You can download the ShoApp mobile app to your mobile device or access a web-based version from your desktop or laptop. Follow the instructions below to access the app.
By downloading the app, you'll be able to:
- View the event agenda and plan your personal schedule
- Download event handouts and presentations
- Share business cards with others
- Direct message exhibitors or attendees
- Receive important real-time communications from our Conference team
- Rate the sessions you attend and receive a Certificate of Attendance
Special Exhibitor-Only Features
As an Exhibitor, you have access to “Event Stats.” In the App, the Event Stats tab gives you insight into how attendees are interacting with your virtual booth. You can the view the number of visitors, see how many times your marketing materials are downloaded, and view a detailed report of all virtual booth visitors.
In order to view these stats, you must set up your Virtual Booth from your Company portal. Click the VIRTUAL BOOTH folder in your Company Portal. Your Virtual Booth is an opportunity to share digital collateral with the CALHEC audience. You may design your Virtual Booth with your custom cover image/video, background images, and highlight an advertisement or graphic in the top corner of your booth to grab the attention of our attendees. Use the handy “Preview Your Virtual Booth" link to review your design. Attendees will be able to chat and send messages to those associated with the booth. Marketing materials can be updated in the MARKETING MATERIALS folder. These can include anything from advertisements to one-page information documents.
Download our Conference Mobile App:
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Apple App Store (iPhone/iPad) |
Google Play Store (Android Devices) |
Desktop Version |
- Click the icon above to download on your mobile device’s app store or to access the desktop version on your laptop/desktop computer.
- Allow Notifications from the app, so you don’t miss any important event reminders.
- When prompted, enter the email that you registered with and click Continue. You must have a unique email address to access the event app. Email addresses cannot be shared between attendees.
- Tap on the California Statewide Homeless Education Conference logo.
- The app will ask to email you a passcode to log in. Tap on the Send Code button.
- Check your email for your login code.
- Enter it, click OK and you’re in!
Need Help?
Meet the Conference Event Team: Heather Sampson and Laura Howe will be roaming the conference floor to assist you.
Here is a picture of us, so you know who to look for!
Heather Laura
Can’t leave your booth and do not see anyone? Call or text 603-921-4918 or email: education@cahomelesseducation.com to deploy help to your booth.
We want you to be successful and hope that you enjoy the 2025 CA Statewide Homeless Education Conference!
It’s our pleasure to bring this event to you.